Admin & Payroll Executive
BEFORE YOU APPLY FOR THIS POSITION, FOLLOW THE APPLICATION PROCESS AS MENTIONED BELOW! APPLICATIONS WITHOUT THE REQUESTED INFO WILL BE DISCARDED.
Position Overview:
The Administrative and Payroll Executive will be responsible for handling administrative duties, managing payroll processes, overseeing petty cash, expenses, asset management, vendor management, and providing support to various departments within the organization.
Job Responsibilities:
- Maintain payroll records and generate relevant reports as needed, including deductions and bonuses,reimbursements ensuring data accuracy.
- Ensure compliance with relevant laws and regulations pertaining to payroll and administration.
- Coordination with the company bank regarding salaries, account opening for new employees, account statements, etc.
- Prepare Bank reconciliation reports weekly/monthly/quarterly/annually.
- Serve as a point of contact for internal and external inquiries related to payroll and administrative matters.
- Manage petty cash and expenses, ensuring proper documentation with expense report.
- Asset management, including tracking inventory and maintenance schedules, and updating employee asset depreciation sheet.
- Oversee office facilities, maintenance, and coordinate with vendors for repairs, service and procurement.
- Handle general administrative tasks and organize office supplies.
- Monitor company expenses and identify cost-saving opportunities.
- Assist in audits and provide necessary documentation as required.
- Assist HR department with administrative tasks such as onboarding and offboarding procedures.
- Collaborate with various teams within the agency to support their administrative and operational needs.
- Collaborate to streamline processes and resolve issues effectively.
- Ensure proper working of employee attendance management systems.
- Ensure a safe and clean working environment for employees.
- Handle ad-hoc administrative tasks and projects assigned by management.
- Adapt to changing priorities and multitask effectively in a fast-paced environment.
Required Qualifications:
- Bachelor’s degree in Business Administration, Accounting, or related field.
Required Skills:
- Proven experience of 2-3 years in payroll processing, preferably in a similar role.
- Strong understanding of payroll regulations, tax laws, and compliance requirements.
- Proficiency in payroll software, QuickBooks, and MS Office Suite (especially Excel).
- Ability to work proactively/independently and as part of a team.
Other Benefits:
- Paid Time Off.
- Competitive Salary.
- Bonuses.
Job Working Hours:
03pm-onwards (may vary according to task)
40 hrs/week (Monday – Friday)
Equal Employment Opportunities:
We provide Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, compensation, and training.
Let us know you a little bit before we meet? 🙂
Ideally, please submit an intro video using loom.com about yourself and answer the following questions using examples from previous roles. Please feel free to add anything you think is relevant and makes you a suitable candidate for this role.
Please fill in the form below and share your loom video with your response to the following questions along with your CV.
- How many years of experience do you have specifically working in payroll and/ or accounts?
- Can you provide the details of compensation and benefit integration in payroll?
- Which payroll and cashflow tools you have been using and are familiar with?
- Have you worked with QuickBooks or Live Sheets?
- What steps do you take to optimal use of petty cash management?
- Do you have experience working with vendors for asset procurement? Please provide details of your experience.
- Have you collaborated with digital agencies in the past, or do you have experience working in a digital agency environment? If yes, please share details of your role and projects.
- What security measures do you implement to ensure the confidentiality of the payroll management system?
- Describe a challenging problem you encountered in your job role and how you approached solving it.